§ SAALCK Directors' Council Meeting
11:30 a.m., September 5, 2002
Louisville, KY
- Present:
- Lee Van Orsdel EKU (Chair), Arne Almquist, NKU; Larry Besant, Morehead; Mike Binder, WKU; James Burgett, UK (Collection Development Committee Chair); Janet Brewer, Murray; Larry Rees, KCTCS; Mary Molinaro, UK; Hannelore Rader, U of L
- Absent:
- K. McDaniel, KSU
- Guests:
- David Horvath, U of L (Collection Development); Doug Van Derzee, Thomson/Gale; Rich Foley, Thomson/Gale
- Minutes of August 2nd Meeting:
- Accepted as presented.
- HarpWeek Update:
- HarpWeek has forwarded our letter, the pre-proposal, and the brochures to the Brown Foundation. The materials were forwarded in the envelope that we provided within 24 hours of their receipt at HarpWeek. Almquist stated that our HarpWeek contacts had suggested following up directly with Brown. Rader mentioned that she knows people on the Brown board and will follow up with direct contact.
- American Library Directory Listing:
- Almquist received an update form for an American Library Directory listing for SAALCK. NKU's Steely Library is listed as the address for the group with Almquist listed as "In Charge." This was most likely a legacy from SAALCK's past. For the time being, the address will remain at NKU with Almquist listed as "Contact." Almquist suggested listing each of the institutions under "Membership." Almquist will file the updated form.
- VLAC Meeting Friday, 9/6/02:
- Review of Agenda Items: Nothing controversial. Two staff members are leaving. Talk is beginning on potential budget cuts. Issues to take forward: Rader: VLAC may end up discussing reductions in electronic database resources. If so, Besant emphasized that the decision must be made with due deliberation rather than in an off-the-cuff manner. Horvath pointed out that assessments are being done now. No changes can be made in the package of databases for the next year due to contract restrictions. So, collections will most likely not be on the table. Budget cuts will probably have to come from personnel. Molinaro re-emphasized the need to make changes based on data and emphasized that if databases are trimmed, timing is extremely important in terms of patron relations. Besant discussed the current deficit that we are covering this year. That can be expected to be a recurring problem. Binder requested that the reps bring issues back to SAALCK for further discussion to avoid hasty decision-making.
- Clarification of CPE's Position on Serving as SAALCK's Fiscal Agent:
- Norma's Interpretation and Daniel's Interpretation
- Lee said that she had requested and received clarification of the statements made regarding CPE/KYVL serving as SAALCK's fiscal agent for consortial purchases. Norma stated that KYVL could only serve as agent for approved databases. Daniel Rabuzzi said that they could do more. He mentioned that CPE's General Counsel had described fairly wide-ranging options for services that did not appear to limit products to those that were obtained through the bidding process. Miko appeared to concur, citing the purchase of the ESRI package (GIS) which was sole-sourced, non-bid.
- Rabuzzi responded a second time with a statement that CPE/KYVL would require reimbursement for administrative expenses.
- Discussion followed: Burgett: Limited to contracted vendors? Van Orsdel: No, they can work with any vendors that we wish. Concerns: SOLINET may be better (more experience vs KYVL's lack of experience and a perceived lack of interest in working with SAALCK). Van Orsdel indicated that she will make initial overtures to Rabuzzi to see what he's thinking about in terms of charges.
- Public Health Resources Task Force:
- Van Orsdel distributed a draft charge (see attachments 1 and 2). The response of the group was favorable. Rader mentioned issues, including vendor inflexibility and the fact that some institutions are notably not willing to make resources available to students from other institutions. Van Orsdel suggested that if this was the case, the problems should be referred to the CPE.
- Binder stated that the Task Force will be studying the problem and providing potential solutions. He suggested that this was a wonderful way to get on the agenda of the CAOs' meeting. He suggested that Van Orsdel work to get this on the CAO agenda. Almquist commented on the final paragraph on the first page of the draft charge which provided one potential option for addressing the problem. Almquist suggested deleting the paragraph to avoid being too prescriptive to the Task Force and allowing them maximum flexibility to arrive at a solution. Discussion ensued and the paragraph was removed by consensus. Binder referred to the last paragraph on the 2nd page. He suggested that the paragraph be removed to shorten and improve the impact of the document. The group decided to retain the paragraph and the document was approved as revised.
- The final makeup of both the Collection Development Committee and the Special Task Force was discussed. It was decided that the entire Collection Development Committee will serve on the Task Force, with the addition of the medical librarians from the University of Louisville and the University of Kentucky and Dwayne Butler from the University of Louisville.
- Van Orsdel reminded the group of the September 15th deadline for the submission of lists of required resources and syllabi to the Task Force. This is necessary if the group is to meet the report's Thanksgiving due date so that vendors can be approached at ALA Midwinter.
- Follow-up From EBSCO Visit:
- What to pursue in the way of e-journal publisher deals? This will be on the agenda for next meeting.
- Future Meetings and Agenda Items:
- Next meeting will be Thursday, October 10, 12:30 p.m. Almquist and Rader indicated conflicts with regularly scheduled meetings that they attend on Thursdays and requested that another day be considered for future meetings.
- Scheduling Vendor Visits:
- These visits will be suspended for next meeting to give time for discussion of other issues. A request from Barbara Brazis, ProQuest, to address a future meeting of the group is pending.
- The meeting was adjourned for lunch, followed by a presentation by representatives of Thomson/Gale.
Attachment 1: DRAFT
The State-Assisted Academic Library Council of Kentucky
Eastern Kentucky University Murray State University University of Kentucky Kentucky State University Northern Kentucky University University of Louisville Morehead State University Kentucky Community Technical College System Western Kentucky University
September 13, 2002
MEMORANDUM
TO: SAALCK Collection Development Task Force on Public Health Administration Program Support
FROM: Lee Van Orsdel, Chair of SAALCK Dean of Libraries, Eastern Kentucky University
The State-Assisted Academic Library Council of Kentucky (SAALCK) has been asked by the Council on Post-Secondary Education to address the challenge of providing resources to students in a new CPE-sponsored master's program in Public Health Administration. Students in the program will have to take classes on or from all of the cooperating campuses to complete the degree. Program designers did not anticipate the problems that would arise when a student enrolled for a semester in the EKU part of the program, for example, tried to access an online resource that UK owns and that he used the prior semester when taking a class at UK. CPE would like to see seamless access to all Public Health Administration resources for all students in the program. Your challenge, should you accept it, is to find ways to make that so.
We would like to invite you to serve on a Task Force to assess the options. The Task Force will be made up of the SAALCK Collection Development Committee, plus representatives from the medical libraries at UK and U of L. James Burgett of UK will chair the Task Force. Dwayne Butler, a copyright attorney and a member of the U of L library staff, will be invited to serve on the committee as an adviser. If possible, we would like to have a preliminary report by the December 4th SAALCK meeting so that we can give the CPE an interim report.
SAALCK directors are currently polling faculty on their campuses who are part of the new health sciences administration program. They are collecting course syllabi and prioritized lists of resources their faculty consider essential for the program. As part of the data forwarded to the Task Force, each participating library will annotate their campus list with their holdings. The annotated lists will be ready for the Task Force on September 15. The Task Force will compile the information into one prioritized list and will identify and analyze the options available for expanding access to the resources. Cost neutral solutions will, of course, be highly valued!
One option that needs to be explored is that of treating the students in this program as if they are enrolled at all of the campuses in the program simultaneously. Since it is a joint program, that's not such a stretch theoretically. It's a masters program of limited scope with limited enrollment, and it does not stand alone on any one campus; it formally exists only as a joint program. If its legitimacy can be established regarding the database licenses, then SAALCK can pursue the question of the encoding and data management issues with the CPE. Other options will obviously involve working with the database vendors to find reasonable accommodation for students on a per-use or per-capita basis within existing contracts, or negotiating a reasonable price to expand the contracts to the additional campuses.
The Task Force's ultimate report will include a list of core resources with alternatives that the group has found to be viable. There may be multiple alternatives or approaches for any given resource. SAALCK will review the report and make a comprehensive recommendation to the Council of Chief Academic Officers and the CPE.
The CPE intends to form other programs like this one, so your work will become the template on which future deals will be put together. This is a wonderful opportunity for our academic libraries to act strongly and visibly in partnership with academic officers. Your participation will ensure its success and will be much valued by SAALCK.
Attachment 2: FINAL VERSION
The State-Assisted Academic Library Council of Kentucky
Eastern Kentucky University Murray State University University of Kentucky Kentucky State University Northern Kentucky University University of Louisville Morehead State University Kentucky Community Technical College System Western Kentucky University
September 13, 2002
MEMORANDUM
TO: SAALCK Collection Development Task Force on Public Health Administration Program Support
FROM: Lee Van Orsdel, Chair of SAALCK Dean of Libraries, Eastern Kentucky University
The State-Assisted Academic Library Council of Kentucky (SAALCK) has been asked by the Council on Post-Secondary Education to address the challenge of providing resources to students in a new CPE-sponsored master's program in Public Health Administration. Students in the program will have to take classes on or from all of the cooperating campuses to complete the degree. Program designers did not anticipate the problems that would arise when a student enrolled for a semester in the EKU part of the program, for example, tried to access an online resource that UK owns and that he used the prior semester when taking a class at UK. CPE would like to see seamless access to all Public Health Administration resources for all students in the program. Your challenge, should you accept it, is to find ways to make that so.
We would like to invite you to serve on a Task Force to assess the options. The Task Force will be made up of the SAALCK Collection Development Committee, plus representatives from the medical libraries at UK and U of L. James Burgett of UK will chair the Task Force. Dwayne Butler, a copyright attorney and a member of the U of L library staff, will be invited to serve on the committee as an adviser. If possible, we would like to have a preliminary report by the December 4th SAALCK meeting so that we can give the CPE an interim report.
SAALCK directors are currently polling faculty on their campuses who are part of the new health sciences administration program. They are collecting course syllabi and prioritized lists of resources their faculty consider essential for the program. As part of the data forwarded to the Task Force, each participating library will annotate their campus list with their holdings. The annotated lists will be ready for the Task Force on September 15. The Task Force will compile the information into one prioritized list and will identify and analyze the options available for expanding access to the resources. Cost neutral solutions will, of course, be highly valued!
The Task Force's ultimate report will include a list of core resources with alternatives that the group has found to be viable. There may be multiple alternatives or approaches for any given resource. SAALCK will review the report and make a comprehensive recommendation to the Council of Chief Academic Officers and the CPE.
The CPE intends to form other programs like this one, so your work will become the template on which future deals will be put together. This is a wonderful opportunity for our academic libraries to act strongly and visibly in partnership with academic officers. Your participation will ensure its success and will be much valued by SAALCK.