SAALCK

§ SAALCK Directors' Council Meeting

11:30 a.m., August 2, 2002
Louisville, KY

Present:

Lee Van Orsdel (Chair), Arne J. Almquist, Larry Besant, Michael Binder, Jim Burgett (for Mary Molinaro), Karen McDaniel, Hannelore Rader, Larry Rees, [acting director of Murray] Janet Brewer (new member, Interim Dean from Murray State)

Guest:

Rebecca Day, EBSCO

1. Welcome and Introductions:
   • McDaniel was welcomed back to the group after her sabbatical.
   • The role of Chair was discussed. Van Orsdel mentioned that her conception of the role was as an active representative of the group to external entities. She also mentioned that she works to keep the rest of us informed by cc'ing correspondence to us. Binder and others affirmed that conception of the role.
2. May 9th Meeting Minutes:
   • The meeting minutes were distributed and accepted.
3. HarpWeek Update:
   • Almquist stated that a letter has been produced (on SAALCK "letterhead") from SAALCK to the Brown Foundation. In addition, a pre-grant application form was filled out. The pre-grant application names SAALCK, through the Northern Kentucky University Foundation, Inc., as applicant. Both materials were submitted to HarpWeek. They will be combined with printed brochures produced by HarpWeek and forwarded to the Brown Foundation.
   • Besant asked for clarification of HarpWeek's role in the process: specifically, was not HarpWeek supposed to do the majority of the work involved in the grant process? Almquist answered that HarpWeek had produced an elaborate brochure, had researched appropriate granting agencies, and was transmitting documentation to the granting agencies. SAALCK was to write the actual application letter and to fill out forms listing organization-specific information (such as members of the board, 501c(3) number, etc.).
   • Binder then asked if the company should really be the one to serve as contact to the foundation. Almquist replied that the grant application and application letter were from SAALCK rather than from HarpWeek. Binder suggested to general agreement that it would be productive if SAALCK directors used their contacts with the Brown Foundation to encourage consideration of our request.
4. VLAC Update:
   • Van Orsdel reported that the KYVU Chief Academic Officers' Group had rejected our request to attend their meetings on a regular basis. Rather, they will put SAALCK on the meeting agenda mailing list. If a subject of common interest is scheduled, they will invite us to the meeting (or, presumably, we can ask to attend). Group reaction was not terribly positive. It was agreed that we would continue efforts for greater interaction with the CAO group.
   • VLAC minutes are available on the KYVL web site.
5. Public Health Administration Resources Strategy:
   • We discussed the shared Public Health Sciences Administration program and the fact that participating institutions' deans were very upset with librarians for their perceived lack of cooperation in making resources available. Rader pointed out that licensing prevents institutions from making databases available to students not enrolled in a licensed institution. As research libraries, UK and U of L have many resources that other institutions lack. Under current agreements they cannot be shared, however, she also pointed out that some materials are openly available to all (Medline).
   • Question: Can license agreements be rewritten? Should we pursue statewide license agreements? Rader suggested that the deans should have taken library support into consideration up-front. She notede that the program starts this fall.
   • The group received a list of resources that could be of potential use in the program. The list was prepared by the medical librarians at UK and U of L. Van Orsdel suggested two actions:
     1. That librarians at participating institutions ask their deans to provide a list of requested resources, de-duped, with KYVL-provided resources marked. Also identify our holdings. She also suggested that syllabi be obtained.
     2. That Jim Burgett chair a special task force of the Collection Development group to address provision of required resources.
   • Discussion centered on whether to deal with the larger issue of sharing resources in consortial teaching efforts or to concentrate on the situation at hand. Van Orsdel suggested concentrating on the current situation due to the tight time frame.
   • Other comments: Burgett asked if there could be an access fee assessed when someone registers for a course. This could pay for enhanced licenses. Besant suggested that the issue be taken up as a SAALCK issue rather than limited to the 5 participating institutions. He also suggested using the Collection Development committee plus the two medical librarians rather than limiting it to a subgroup. This approach was affirmed by the group.
   • A timeline for action was set:
     1. Get information from our deans/faculty and forward to Burgett - September 15
     2. In the meantime, Lee will solicit members for the reconstituted Collection Development and the Public Health Administration Task Force and give the Task Force its charge [Formatted: bullets and numbering]
     3. Report from Burgett's group to SAALCK Directors' Council - Thanksgiving
6. Next Meeting:
   • 11:30 a.m., September 5, 2002
     University Club
     University of Louisville
   • Lunch Host: NKU

Respectfully submitted by A. Almquist

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