§ SAALCK Directors' Council Meeting
November 8, 2001
University Club, University of Louisville
Louisville, KY
- Present:
- Hannelore Rader, Paul Willis, Larry Besant, Mike Binder, Larry Rees, Arne Almquist, Janet Brewer (for Coy Harmon) and Lee Van Orsdel
- Absent:
- Karen McDaniel
- Mike Binder, chair of SAALCK, convened the meeting over a delicious lunch provided compliments of Hannelore Rader and the University of Louisville. Following introductions, Binder reviewed the history of the organization from its founding in 1973 through the changes in representation that happened in connection with the advent of the virtual library project. One of the objectives of the meeting was to re-visit SAALCK's role in hope of recovering some of the robustness of purpose that characterized the Council prior to the virtual library.
- The bulk of the discussions centered shared licensing of databases, both within and beyond the Kentucky Virtual Library offerings. The most urgent issue concerned establishing a formula for sharing the $32,592 deficit expected in the next fiscal year (2002-03) for KYVL. Agreement was reached on the following formula:
- ½ of the amount will be divided proportionately, based on FTE at each of the institutions
- ½ of the amount will be divided proportionately, based on usage since the October 2000 start-up
- Binder will ask Miko Pattie's office to do the computations since they have the data at hand.
- There was some confusion over the issue of how KYVL will fund the $500,000 match with CPE funds should CPE's budget increase for the Virtual Library be granted. Rader will get clarification of that issue at the next meeting of VLAC.
- There was broad agreement that SAALCK has a continuing and important role to play in brokering database licensing for the next tier of scholarly journals and databases beyond the KYVL offerings. A committee was formed to (1) devise a model for studying areas of overlap where group deals might most benefit our libraries, (2) suggest a funding formula for sharing costs, and (3) find an agency which can provide billing and payment services to our group when licensing databases beyond the core. Committee members are Arne Almquist, convener, Paul Willis and Larry Besant. They will report to the group at the next meeting.
- SAALCK plans to meet again on Thursday, January 24, 2002, one day before the next scheduled VLAC meeting. The timing of the meeting should enable SAALCK's representatives (Rader, Willis, Binder and Van Orsdel) to better articulate SAALCK's concerns to VLAC.