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State-Assisted Academic Library Council of Kentucky
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§ SAALCK Directors' Council Meeting

October 31, 1997, 8:30 - 10:30 a.m.
Hyatt Regency, Lexington

Present:
Larry Besant, Mike Binder, Janet Brewer(for Coy Harmon), Fran Davis, Marcia Myers, Hannelore Rader, Paul Willis, Marian Winner (Chair), Miko Pattie
Absent:
Karen McDaniel

Minutes of the 9/19/97 meeting were approved as e-mailed on 9/25/97.

  1. Update from Chair:
    1. Marian reported on the status of our project:
      1. The Virtual Library is officially included in the Commonwealth Virtual University (CVU) Project-- Our vision paper is the attachment D of the CVU paper.
      2. The CVU working group is looking at the experience of the Western Governors University(WGU) and the analysis of other models they have done. The work group will be going to Colorado soon for fact finding. We need to get in touch with libraries associated with WGU to see if there is anything planned or implemented parallel to our project.
      3. Nov. 3's Council on Postsecondary Education (CPE) meeting will deal with budget. From all indications, Lee Todd, a CPE member and a member of the CVU Work Group and DLAC (Distance Learning Advisory Committee), seems to be in a leadership role and efforts on getting in touch with him have been underway.
    2. Action Plan:
      1. Hannelore suggested adding the new SACS accreditation standards for distance education into our paper.
      2. Paul suggested a phased implementation plan or timeline for the statewide virtual library, using our piece as the base for resource sharing. This is to be an one-page overview (with visuals) of all pieces including private institutions, public and school libraries and is to be a plan without budget. The Steering Committee is charged with writing this up. Questions were raised as to: What is our target audience for the overview? CVU Work Group? Jim Nelson? Governor?
      3. There was discussion of implementation timelines within the statewide virtual library and the SAALCK plan budget. It was agreed that both the one page statement and our plan should reflect phased timelines and that SAALCK should also have consensus on categories for both action and budget. The Directors did agree on a phased list of SAALCK budget categories.
    3. Election:
      • Without any new nominations from the floor, Marian Winner was elected Chair; Larry Besant was elected Vice-Chair for 1997/98.
    4. Community College Representation:
      • Upon the request from the community college directors to grant their representative the voting privilege, the Council decided to have a mail ballot for a change in bylaws to add: "The Community College System library directors will elect a representative by majority vote who will serve a three-year term as a member of the Council." Marian will mail ballots out on this.
    5. NHPRC (National Historical Publications and Records commission) Grant Report:
      • Marcia reported on the progress of the Kentuckiana Project Steering Committee (Clara Keyes, Mary Margaret Bell, Sue Lynn Mcguire, Miko Pattie, Marcia Myers-Chair) on the grant proposal and that the draft proposal will be ready on Nov. 26 for response. Directors are urged to submit salary info to Marcia for the proposal asap.
    6. Vision Paper Update:
      • Miko distributed the revised virtual library proposal and budget for directors' approval. This reflects the incorporation of the 25 technical colleges as CPE advised us to do. The issue of extended campuses for community colleges came up and the appended budget is to include the 3 C.C. sites as a footnote, separate from the 25 technical colleges. It was noted that our budget does not include factors for the extended campus centers of four-year institutions.
    7. Committee/Work Group Charge:
      • Miko drafted specific charge for each committee/work group relating to the Virtual Library Project. It was decided that each group will work on an implementation timeline in preparation for funding on July 1, 1998. A rough timeline is due Jan. 1.

After a short break, the Directors were joined by the Committee and Work Group chairs and guests.

October 31, 1997, 10:30-12:30 a.m.

Present:
Barbara Hale, Clara Keyes, Jackie Calvert, Mike Binder, Elsie Pritchard, Hannelore Rader, Fran Davis, Kathleen Bryson, Sharon Miller, Larry Besant, Ruth Greenberg, Marcia Myers, Paul Fuller, Marian Winner, Miko Pattie
Absent:
Jim Nelson
  1. Introduction:
    • Marian introduced Jackie Calvert, Kentucky Tech Madisonville Health Technology Center, as the representative for the technical colleges.
  2. CPE Report by Ruth Greenberg:
    1. CVU is big on the Governor's agenda.
    2. Governor is very supportive of public libraries being part of the virtual library project. He needs more information on the academic library project.
    3. Jim Nelson has been appointed as a member of the Distance Learning Advisory Committee (DLAC). DLAC will have its 1st meeting on Nov.3. Ruth urged some of us to attend this public meeting. Besant subsequently agreed to attend.
    4. CVU's Denver trip is Nov. 18-20 and Larry Fowler will be going.
    5. When asked what we could do now to make the needs of academic libraries known to the CVU Work Group, Ruth stated that our approach is right and the people involved in CVU know the library project is important. She will check to see whom the one-page implementation timeline with visuals will target for and if a presentation to the CVU Work Group will be appropriate.
  3. AIKCU Report by Kathleen Bryson:
    1. All 20 AIKCU libraries now have Internet access.
    2. 9 institutions have taken the UMI ProQuest Direct for 4 databases, including Kentucky bundle. Encyclopedia Brittanica will also be up on Nov. 3 for 8 libraries.
    3. Ariel is up at Georgetown, Centre and Berea (?)
    4. Metroversity has obtained the grant for Z39.50 project.
  4. Technical Colleges Report by Jackie Calvert:
    1. Infrastructure situation is bad for vo/tech system.
    2. There is no centralized library budget at the Work Force Cabinet.
    3. She has only 1 dial-up access to Internet while the local public library has 3 connections.
    4. The current collaborative task forces of community colleges and technical colleges are very helpful. This C.C. connection is very much needed for the libraries in the tech system.
    5. Institutions are used to autonomy. It'll be difficult to work together as a group.
  5. Committees/Work Groups Reports:
    1. Electronic Systems Committee: Elsie reported on the completion of Z39.50 survey which updates the previous one.
    2. Document Delivery Committee: Barb reported on working on the new cost data for Ariel system.
    3. Kentuckiana Collections: Clara reported on the grant proposal progress and a plan of work will be included in the proposal.
    4. Marian explained the charge for an implementation plan. Miko will revise the draft based on the earlier meeting and work with all the groups, including information literacy, to come up with rough plans by Jan. 1.

[This page was last updated on 26 July 2000 at http://www.uky.edu/OtherOrgs/SAALCK/m1031.html. It was moved and reformatted in January 2003]

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